Export a Wiki to OneNote

The Wiki export option is only available for standard channels. Private channel wikis will have to be manually copied to OneNote.

1. In Teams, go to whatever channel has the wiki you want to export.
2. In the Wiki tab, select Get details > Export to Notes > Finish.
3. Go to the Notes tab to access your content.
   • Each tab of the former wiki is now a OneNote notebook section.
   • Each page of the former wiki is now a page in a OneNote notebook section.

After exporting, you can go to the Notes tab to collaborate using OneNote in your Teams channel. A read-only version of your wiki will remain available in the Wiki tab for now.

Key Dates:

• October 2023 – Users won’t be able to create new wikis, but can continue to access their existing wikis. Standard channel wikis will have the option to export content to OneNote.
• January 2024 – Wiki channel tab will not be supported. Wiki content can still be exported to OneNote.
• April 2024 – Wiki channel tab won’t be accessible.

(Disclaimer: Links are provided as an additional learning resource; some of the information covered may not always apply or be available in the Government Community Cloud (GCC) environment.)

When a 3rd party app is integrated with our Microsoft Office 365 environment, we are in essence consenting and granting permissions to the 3rd party app to connect to users’ data, calendar, email, or more.  With that in mind, it is imperative that we thoroughly examine the business need for the app, what permissions will be granted, and compliance/regulatory concerns, among other factors before we consent to its use.

1. As an ISO or IRM, log in to the ServiceNow Portal.
2. In the search field, enter Office 365 – 3rd Party Integration.
3. Click to open the request form.
4. Complete the form ensuring all required fields are completed.
5. Select Submit.

The 3rd party app request will be reviewed for technical, risk, and security considerations. The identified requestor will be notified of the next steps.

This Service is governed by the following policies: Cloud Terms and Conditions Governing Cloud Services and Data Usage, and Data Classification Policy.

(links updated 08/2023)

To use the Walkie Talkie app on your phone (example below is on Android), open the Teams App on your phone, (1) view all apps, (2) select the Walkie Talkie icon, (3) select the Teams Channel for the group that will use the app, (4) select connect.

The (5) people icon in the top right of the screen identifies the # of Team members connected (click on that icon to see who is connected).  (6) Push and hold the speaker button to talk.  The button will display a circle around it and display “Live”.  All members connected to the Walkie Talkie app at that time will hear you speak.  When others speak, their (7) picture icon and name will display on your phone, and you will hear them.  Choose (8) Disconnect when you no longer wish to be connected to the app.

Review the links provided below to learn more.

https://www.youtube.com/watch?v=UhsJGLnO_Xg  (2:58)

Get started with Teams Walkie Talkie (microsoft.com)  (document & video)

(Disclaimer: Links are provided as an additional learning resource; some of the information covered may not always apply or be available in the Government Community Cloud (GCC) environment.)

The Approval app in Microsoft Teams provides a simple way to create and document a request and its outcome.  The app has two very basic functions – send requests for an approval and approve (or deny) a request.

To open the Approvals app, from the left Nav bar in Teams, (1) select the ellipse, (2) select the approvals app.  If you do not see the Approvals app icon, (3) search for it in the “Find an app” field.  You can start an approval process directly from the approvals app, or from a (4) Chat conversation.

Review the links provided below for examples and instructions on use of the Approval app.

https://www.youtube.com/watch?v=E8lwwv28hHg (3:38)

(Disclaimer: Links are provided as an additional learning resource; some of the information covered may not always apply or be available in the Government Community Cloud (GCC) environment.)

Microsoft Visio Web App  (16.03 minutes)

(Disclaimer: Links are provided as an additional learning resource; some of the information covered may not always apply or be available in the Government Community Cloud (GCC) environment.)

A new search results experience in Teams for Desktop clients will be launched to make finding messages, people, answers, and files faster and more intuitive.  

This redesigned search results page features better context, faster results, improved filtering capabilities with AI-powered relevance based on the people and content you engage with most in Teams. 

Teams: New Search Results Page

Teams: Old Search Results Page

(Disclaimer: Links are provided as an additional learning resource; some of the information covered may not always apply or be available in the Government Community Cloud (GCC) environment.)

Annotation tools are now available in Teams meetings when sharing content via “PowerPoint Live”.  Select the share content icon, scroll to the bottom of the section, browse OneDrive or your computer to choose the Powerpoint to present.

Once the PowerPoint presentation loads, you will see the tools available below it.

With annotation tools, you can point things out with a laser pointer. You can also draw and highlight items on your screen. You can also adjust the thickness and the color of the various tools.

https://youtube.com/watch?v=N4NGegeYNLM

(Disclaimer: Links are provided as an additional learning resource; some of the information covered may not always apply or be available in the Government Community Cloud (GCC) environment.)

Standout mode overlays your video on top of the content for a more immersive presenting experience:

Side-by-side mode displays your video feed next to your content:

Reporter mode places content as a visual aid above your shoulder like a new story:

Try it out at your next Teams meeting.  Select a mode that fits your needs and promotes a more engaging presentation and experience.

Learn how to use the New Presenter Modes:  https://support.microsoft.com/en-us/office/engage-your-audience-with-presenter-modes-a3599bcb-bb35-4e9c-8dbb-72775eb91e04 

(Disclaimer: Links are provided as an additional learning resource; some of the information covered may not always apply or be available in the Government Community Cloud (GCC) environment.)

(MC272447)

Note:  Individual/personal consumer email accounts (e.g., @gmail, @outlook, or others) will not be considered for external collaboration access.

When there is a business need, this process will allow an external vendor/partner domain the ability to collaborate through:

• MS Teams chatting,
• external sharing of files, folders, lists, and libraries via OneDrive and SharePoint Online, and
• the ability to invite an external partner/vendor as a guest to a MS Teams workspace

Note: External Collaboration exception is not required to invite external entities to a Teams meeting.

Agency staff will work with their designated IT personnel and the external vendor/partner to complete the required Data Usage Agreement documentation.   Designated IT staff will submit external collaboration requests via ServiceNow with the appropriate documentation attached.

Data Classification and Data Usage Policy govern this Service.  The external partner/vendor must execute the Data Usage Agreement.

Guest experience in Microsoft Teams – Microsoft Teams | Microsoft Docs

(Disclaimer: Links are provided as an additional learning resource; some of the information covered may not always apply or be available in the Government Community Cloud (GCC) environment.)

(document links updated 08/2023)

• Teams iOS
• Outlook iOS
• WatchOS

Microsoft will be retiring the Teams mobile support on iOS version 13 and below. Instead, MS recommends that users upgrade to newer iOS builds, which is where MS will continue to invest development resources. Additionally, Microsoft encourages users to update to the newest version of the Teams mobile app if they’re running builds older than 1 year.

Outlook for iOS:

• Outlook for iOS is supported on the two most recent versions of iOS.
• With iOS 15 currently in beta, Outlook for iOS is preparing to remove support for iOS 13.
• Once iOS 15 is released to GA, the system requirements for Outlook for iOS will be updated to reflect support for iOS 15.
• Microsoft will update the minimum system requirements for the Outlook for iOS app from iOS 13 to iOS 14.

watchOS:

• Microsoft will remove support for watchOS 6.
• watchOS 7 and 8 will be the only supported versions for Apple Watch.